KaydeeSayfa (formerly Kaydee Blinds & Sayfa Systems) – ERP System Selection Support

Helping two co-owned construction suppliers select a shared ERP system for growth.

The client

Today, KaydeeSayfa Ltd is a specialist supplier to the construction industry, created in 2022 through the merger of two long-established, industry-leading businesses: Kaydee Blinds and Sayfa Systems.

Back in 2015, when Gradient carried out this project, Kaydee Blinds and Sayfa Systems operated independently but shared ownership and senior management.

Kaydee Blinds was a Midlands-based supplier of commercial blinds and Sayfa Systems provided working-at-heights safety systems. Together, they employed 35 people and served construction projects across the UK.

At that time, Kaydee’s ERP system was no longer fit for purpose, and Sayfa’s rapid growth was increasingly restricted by the lack of integrated systems. Their leadership team recognised the need for an ERP selection project that would identify the right system to support both businesses’ requirements and provide a scalable foundation for future growth.

Service: ERP Requirements & SOR, ERP Selection, Gaps & Opportunities Analysis

Industry: manufacturing

Location: UK

Website: kaydeesayfa.co.uk

The challenge

Neither business had the in-house expertise to select an ERP system that could:

  • Support the differing products and services each company delivers.
  • Handle construction project-focused processes shared across both organisations.
  • Provide efficiency gains and future scalability.

They needed expert guidance to ensure the right system was selected for both companies.

The solution

Gradient led the project teams for both companies through a structured selection process, including:

  • Documenting current processes and defining specific operational and strategic requirements.
  • Producing a comprehensive specification document to capture needs across both businesses.
  • Researching and inviting suitable suppliers to participate in the process.

The approach

Gradient’s approach combined onsite engagement with rigorous vendor evaluation:

  • Discovery workshops: Three days onsite to capture detailed requirements and understand business processes.
  • Specification document and vendor engagement: Translating requirements into a specification document, issued to carefully researched suppliers.
  • Demonstrations: A Shortlist of three vendors provided structured demonstrations, followed by further in-depth sessions to assess functionality.
  • Validation: Reference site communications and vendor HQ visits ensured confidence in both product and supplier selection.

“Employing Gradient for the selection process not only saved us an enormous amount of time but also gave us that confidence that our system was being selected by experienced consultants and that when we reached our final decision we could rest assured it was the best use of our investment. Overall the benefit of having unbiased technical knowledge and selection advice proved invaluable.”

Brook South

The result

As a result of Gradient’s structured ERP selection process, both Kaydee Blinds and Sayfa Systems secured systems that:

  • Aligned closely with their business processes.

  • Delivered efficiency improvements across functions - from client contact to installation.

  • Provided Kaydee with improved internal processes.
  • Gave Sayfa a scalable platform to sustain rapid growth.

These outcomes gave both businesses the operational confidence and efficiency gains they needed at that stage of their journey.

Since then, the two companies have continued to grow and merged to form KaydeeSayfa, a specialist supplier to the construction industry and one of the sector’s leading names.